CONTRACT: Reflective Sheeting - Validation Decals

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services is seeking bids for a contract to supply reflective sheeting validation decals through Bid Number 3038-25. The solicitation requires vendors to provide validation decals in multiple colors including white, red, blue, light green, yellow, orange, magenta, gold, yellow-green, and lemon-yellow, specifically utilizing 3M 5470ER Series reflective sheeting with 7735FL laminate film. These decals must meet rigorous technical specifications, including being weather-resistant, counterfeit-proof, and incorporating a security legend. The proposed contract will run from February 1, 2026, through January 31, 2031, with potential two-year extensions, and requires vendors to establish a web-based ordering system with specific functionality. Bids are due on May 22, 2025, at 11:00 AM Eastern Time, with vendors expected to provide comprehensive product specifications, pricing, and demonstrate compliance with detailed performance and durability standards. The contract is non-exclusive, allowing the state to retain multiple contractors and make awards by item or item portion.

The procurement opportunity is open to political subdivisions and nonprofit agencies, with no specific set-aside designations mentioned in the documentation. Pricing will be firm for the first year, with potential annual adjustments thereafter, and the successful vendor must provide quarterly usage reporting and track environmentally friendly product attributes. While no incumbent vendors are identified, vendors will be required to maintain comprehensive insurance coverage. The contract does not specify a precise award value or budget range, but the multi-year duration suggests a significant procurement opportunity. Vendors must demonstrate technical capability to produce high-quality, secure validation decals that meet stringent state requirements, with an emphasis on product durability, security features, and reliable delivery. The web-based ordering system requirement indicates a preference for technologically advanced vendors who can integrate seamlessly with state procurement processes.