Construction Engineering and Inspection Svcs for Farmwell Road Intersection Improvements

Loudoun County, Virginia is requesting proposals for Construction Engineering and Inspection (CEI) services to support the Farmwell Road (Route 625) Intersection, Pedestrian, and Bicycle Improvements Project, RFQ 708023, with proposals due August 21, 2026 by 4:00 p.m. Eastern Time. An optional pre-proposal conference is scheduled for July 22, 2026 at 11:00 a.m. virtually; site inspections are strongly recommended.

The scope encompasses full-time on-site inspection, construction administration, materials sampling and testing, documentation management, and engineering support for geometric design improvements at major intersections (Ashburn Road, Ashburn Village Boulevard, and Smith Switch Road), construction of a continuous ten-foot-wide multi-use trail and five-foot-wide sidewalk, gravity retaining walls, roadway resurfacing, storm sewer and drainage improvements, and signalized intersection improvements. The consultant must ensure compliance with approved plans, VDOT standards, and contract requirements. All CEI activities must comply with VDOT Road and Bridge Specifications, standards, inspection manuals, and materials division guidelines. Key personnel must hold VDOT certifications in work zone traffic control, erosion and sediment control, and construction/contract administration training. The consultant furnishes all equipment and supplies for inspection, documentation, field operations, and materials testing.

The estimated project duration is approximately thirty-six months from Notice to Proceed (anticipated November 2026) through final completion and closeout. The contract structure is a unit price agreement with hourly rates for professional staff positions: Construction Manager, Senior Inspector, full-time Construction Inspector(s), and Office Engineer. No cost information should be included in the initial proposal.

Evaluation criteria are project management and technical expertise (25 points), credentials of project team (30 points), quality assurance/quality control (15 points), understanding of contract requirements (25 points), and overall quality and completeness of proposal (5 points). The top-ranked firm will be selected for detailed scope discussion and cost negotiations. Shortlist announcement is September 25, 2026; interviews are scheduled for the week of October 12, 2026; final ranking is October 16, 2026. Insurance requirements include Workers' Compensation (statutory coverage plus $100,000), General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 per occurrence / $1,000,000 aggregate).