Comprehensive Occupational Wellness Examinations

Hillsborough County Board of County Commissioners is seeking competitive sealed bids for comprehensive occupational wellness examinations to serve the Hillsborough County Fire Rescue Department under ITB-26-00315, with bids due July 21, 2026 at 2:00 PM Eastern Time. The estimated contract value is $2,480,940 over a three-year term.

The scope covers medical examinations, fitness assessments, and consultations for up to 1,300 HCFR members on an ongoing and as-needed basis, with a minimum of nine health assessments daily and 30 per week. All examinations must comply with NFPA 1500 and 1582 standards and OSHA regulations, align with guidelines from the International Association of Fire Fighters and International Association of Fire Chiefs, and be completed within a four-hour appointment window per participant. Services include comprehensive physical examinations, laboratory tests, chest X-rays with radiologist review, and HazMat-specific laboratory tests, billed as flat fees per service line. All examinations must be conducted at a contractor-owned or County-approved facility within Hillsborough County, Monday through Friday, 8:00 AM–5:00 PM, excluding holidays.

Staffing requirements mandate a Medical Director (physician with Florida licensure and specialty certification in Emergency Medicine, Internal Medicine, or Family Practice), a minimum of one Advanced Practice Registered Nurse, one Clinical Exercise Physiologist, and one Sonographer, all on-site during scheduled examination periods. The contractor must provide all equipment, supplies, and facilities and bear associated costs.

No bid, performance, or payment surety is required. Award will be made to the lowest responsive and responsible bidder. Offers must remain valid for at least 90 days following the close date. The contractor must execute a Business Associate Agreement addressing HIPAA compliance and Protected Health Information handling, submit a notarized Affidavit of Compliance denying business with Foreign Countries of Concern as defined by Florida Statute 287.138, comply with Florida drug-free workplace requirements under Florida Statute 287.087, and maintain specified insurance coverage detailed in the ITB-26-00315 Insurance Requirements Attachment. The County reserves the right to reject any or all bids and to cancel the solicitation.