Comply 365 Cloud-Based Safety Management System

PORT AUTHORITY OF NEW YORK AND NEW JERSEY NOTIE OF INTENT TO SOLE SOURCE The Port Authority of New York and New Jersey (PANYNJ) intend to establish a sole source contract with Comply 365, located at 655 Third, Suite 365 Beloit, WI, 11101 [CN1] to provide the following: TITLE: Comply 365 Cloud-Based Safety Management System SCOPE: Comply365 provides a highly specialized, unified Software-as-a-Service (SaaS) platform that combines document management, compliance tracking, and training specifically for highly regulated industries, such as aviation and rail. Comply365 also meets PATH's unique Federal requirements of 49 CFR 217.9 (Program of Operational Tests and Inspections; Recordkeeping), 49 CFR 240 (Qualification and Certification of Locomotive Engineers), and 49 CFR 242 (Qualification and Certification of Conductors) that ensures PATH meets all regulated transportation environments. The functional component overview of the Comply365 application and/or module(s) to be implemented by PATH are: 1. Unified "source of truth" that consolidates fragmented legacy systems by integrating operational manuals, training, safety reporting, and audits into a single platform. 2. Regulatory compliance & traceability platform provides task-level validation, read-and-sign tracking, and audit trails to explicitly demonstrate adherence to complex regulatory standards. 3. Proprietary technology, such as Pureintell, which is copyrighted for specific software architecture, workflows, and integrated data-analytics tools. 4. Closed-loop safety & regulatory integration software that directly maps operational content to specific transit regulations, such as FRA mandates, 49 CFR Part 214 (Roadway Worker Protection), Part 270 (Safety Management Systems) and Part 225 (Accident and Incident Reporting). [SB2] [AW3] 5. Legally defensible compliance tracking that provides rail agencies with real-time dashboards and bulletproof audit trails required during external safety reviewed and federal regulatory audits. BRIEF DESCRIPTION: PATH's System Safety & Environmental Management Division seeks to deploy Comply365's cloud-based content and training management platforms to digitize, modernize and streamline the management of operational manuals, safety protocols, compliance documentation, training and testing programs. The solution will support the engineers, conductors and training supervisor staff (DSLEs) by digitizing workflows, enhancing safety culture, and ensuring real-time access to mission critical information. The Comply365 solution will provide a secure, centralized environment that enables authorized personnel to access current and approved documents through electronic devices while providing management with document control, revision tracking, user acknowledgment, and reporting capabilities. Firms who believe they can compete for this requirement are required to submit an email with a brief statement of their intent to compete. The statement and any other questions regarding this sole source should be directed to Nancy Cruz at nacruz@panynj.gov by August 28, 2026. The Port Authority does not guarantee that firms responding to this notice will be rendered a request to tender an offer for this procurement. In addition, the Port Authority does not guarantee that any solicitation will occur for this procurement, but reserves the right to solicit proposals. Firms who have not done business with the Port Authority should register as a vendor at https://www.panynjprocure.com. Also, visit our website to view advertised bids at http://www.panynj.gov/business-opportunities/bid-proposal-advertisements.html. . NOTICE OF SOLE SOURCE PROCUREMENT RESPONSES DUE: August 28, 2026 BUYER NAME: Nancy Cruz BUYER EMAIL: nacruz@panynj.gov Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None