CommonLook PDF Software

The Auditor of Public Accounts of the Commonwealth of Virginia is soliciting bids for 15 licenses of CommonLook PDF Software through the eVA electronic procurement platform, with bids due September 18, 2026. This is an unsealed bid solicitation for the exact brand and model specified, evaluated on price alone and open to all qualified bidders — no set-aside or preference program applies.

The scope is 15 CommonLook PDF Software licenses. Awards will be made to the lowest responsive and responsible bidder based on net prices; bidders must submit unit prices, extensions, and grand totals. New and unused equipment with commercial warranties is required.

All bidders must register in eVA and comply with mandatory requirements including data privacy and information security compliance, accessibility standards for information technology, anti-discrimination provisions, immigration verification through E-Verify for applicable contractors, workers' compensation and commercial general liability insurance ($1 million per occurrence minimum), and drug-free workplace certifications. Contractors must indemnify the Commonwealth from claims arising from performance of the contract.

The Commonwealth will assess eVA transaction fees of one percent capped at $1,500 per order for non-DSBSD-certified businesses and one percent capped at $500 per order for DSBSD-certified small businesses. The Commonwealth reserves the right to reject any and all bids in whole or in part.