Cohesity Maintenance

The School Board of Miami-Dade County, Florida is requesting bids for comprehensive maintenance of Cohesity Enterprise licenses supporting the district's backup and disaster recovery infrastructure, with bids due September 24, 2026 at 1:00 p.m. ET and a mandatory pre-bid conference on September 1, 2026 at 9:00 a.m. ET via Google Meet. The district encourages utilization of M-DCPS certified business enterprises and will apply scoring incentives for registered certified firms.

The Cohesity system backs up and restores virtual machines, physical servers, and file system stores housing mission-critical applications including SAP, Budget, and Gradebook, utilizing on-site appliances for local backups and cloud solutions for off-site storage. Bidders must submit evidence of General Liability Insurance with minimum limits of $1 million per occurrence and Cyber Liability Insurance of $1 million for any contract involving transfer of electronic records containing student or employee personal identifiable information.

The contract is firm fixed price for three years with two successive one-year renewal options and an additional 90-day extension period at the district's discretion. Award will be made to the lowest responsive and responsible bidder based on cost, submission of all required documentation, and compliance with stated conditions; a secondary alternate vendor may be recommended. Price adjustments may be requested prior to the end of the initial contract term or each extension period, subject to district approval and documentation of market changes. Board approval is projected for November 2026.

Bids must be submitted electronically via Euna OpenBids (formerly DemandStar); hard copy, faxed, and emailed bids are not permitted. Virtual bid opening occurs at 2:00 p.m. ET on September 24, 2026. Bidders must acknowledge all amendments, certify no collusion, provide debarment certification, and comply with all applicable federal, state, and local regulations, School Board policies, and background screening requirements.