Coffeewood fall fertilizer - delivered and applied

The Commonwealth of Virginia Department of Corrections Central Agribusiness Office is seeking bids under Quick Quote BPM094547 for delivery and application of fall fertilizer at the Coffeewood Agribusiness operation in Mitchells, Virginia, with bids due September 18, 2026 at 11:00 a.m. This is a set-aside procurement for Small Business Award Priority, with preference given to DSBSD-certified small and micro businesses.

The scope covers 300 acres of fertilizer with an analysis of 40-0-60 at 184 pounds per acre. Delivery and application must commence September 28, 2026 and be completed within 7 calendar days of notification by the farm manager. The bid price must include all material, delivery, and application fees; no substitutions are permitted without written Contract Officer consent. Bidders must demonstrate relevant experience by providing minimum three current or recent references and are subject to job-site inspection prior to bid submission.

Contractors must be registered in eVA and are subject to vendor transaction fees of 1 percent, capped at $500 for certified small businesses or $1,500 for non-certified businesses. Prior to delivery, contractors must provide current certificates of insurance, maintain equipment capable of completing application within 24 hours if breakdown occurs, and furnish Safety Data Sheets with all deliveries. The contract may include multiple purchase orders, with eVA transaction fees assessed for each order issued.

Payment terms are net 30 days after receipt of merchandise and invoice, whichever occurs later. The Commonwealth reserves the right to reject any or all bids and to negotiate with the lowest responsive and responsible bidder if the bid exceeds available funds.