CMS Meeting Facilitation Services (RFP #24-049)

The California Department of Health Care Services (DHCS) is seeking proposals for comprehensive meeting facilitation services through RFP #24-049, focusing on managing the Medi-Cal Member Advisory Committee (MMAC) and the Voices and Vision Council. The primary objectives include planning, conducting, and debriefing quarterly meetings while ensuring compliance with federal guidelines and supporting member recruitment and engagement. Proposed contractors must develop accessible communication materials, manage meeting logistics, provide multilingual interpretation, and support diverse and representative participation. The solicitation requires detailed proposal submissions addressing all services outlined in EXHIBIT A: SCOPE OF WORK, with specific emphasis on evaluating and advising DHCS on agenda development, meeting engagement strategies, cross-collaboration, and opportunities to improve committee operations. Interested firms must submit questions via email to PCDRFP2@dhcs.ca.gov, with proposals due by September 5, 2025, following the original posting date of July 10, 2025.

While specific set-aside designations are not explicitly mentioned in the provided documentation, the procurement appears to encourage diverse participation through its emphasis on representative committee membership. The RFP suggests a comprehensive approach to meeting facilitation that may benefit organizations with expertise in healthcare stakeholder engagement, community outreach, and multilingual communication services. The contract appears to be structured as a professional services procurement, likely requiring demonstrated experience in managing advisory committees, developing communication strategies, and supporting complex stakeholder interactions. Although no specific budget range is provided in the available information, the scope of work suggests a substantial professional services contract that would require significant organizational capabilities in meeting facilitation, stakeholder engagement, and strategic communication. Potential respondents should carefully review the attached RFP-24-049-CMFS.zip file for complete details on submission requirements, evaluation criteria, and specific qualifications.