City of Napa Tree Maintenance Services

The City of Napa Parks and Recreation Department is requesting proposals for tree maintenance services covering approximately 35,000 trees in parks, facilities, publicly owned property, and street trees throughout the municipality, with proposals due October 12, 2026 at 5:00 p.m.

The scope encompasses tree pruning and removal, stump grinding, tree planting, cleanup, and emergency or hazardous removals on an as-needed, hourly billing basis. Contractors must possess all necessary equipment (including bucket truck, chipper, and dump truck), maintain current certifications and insurance per the City's Services Agreement, provide a minimum of one International Society of Arboriculture-certified arborist or tree worker on site when possible, maintain a Cooperative Light Brown Apple Moth Quarantine Agreement with Napa County, and comply with ANSI safety standards, OSHA requirements, and California regulations. Work is limited to 7:30 a.m. to 4:00 p.m., Monday through Friday, with separate standard and emergency response hourly rates. Compensation is structured on hourly billing for a three-person crew.

Evaluation is weighted across eight criteria: general qualifications (15 points), relevant experience (15 points), proposed staffing (15 points), pricing (15 points), proposed approach (10 points), responsiveness (10 points), references (10 points), and potential interviews (10 points). The City reserves the right to reject any or all proposals and to negotiate with shortlisted respondents to amend scope.

A non-mandatory pre-submittal meeting is scheduled for October 6, 2026 at 1:00 p.m. via virtual meeting. The request-for-information deadline is October 7, 2026 at 5:00 p.m. Proposals must be submitted electronically through the City's OpenGov portal and should not exceed four one-sided pages, plus appendices for resumes. The City anticipates issuing a Notice of Selection by October 19, 2026, with interviews to be scheduled as needed.