City of Napa Tree Maintenance Services

The City of Napa Parks & Recreation Department is requesting proposals for tree maintenance services on an ongoing, hourly basis, with proposals due October 12, 2026 at 5:00 pm via electronic submission through https://procurement.opengov.com/portal/cityofnapa.

The scope covers pruning, removal, stump grinding, and tree planting at various City locations. Respondents must submit a schedule of hourly billing rates for a three-person crew equipped with bucket truck, chipper, and dump truck, covering both standard and emergency response services. All costs—traffic control, property access, cleanup, disposal, and utility/contractor coordination—must be included in bid pricing with no additional compensation. Work hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Contractors may subcontract specialty services requiring equipment such as stump grinders or cranes but cannot subcontract tree pruning or removal. Compliance with ANSI Z133.1-2006, OSHA requirements, and International Society of Arboriculture pruning guidelines is mandatory. The City gives preference to contractors employing certified arborists.

Respondents must maintain Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), and Workers' Compensation coverage compliant with California law, with the City named as an additional insured.

Evaluation criteria include general qualifications, relevant experience, proposed staffing, pricing, proposed approach, responsiveness, and references. A non-mandatory pre-submittal meeting is scheduled for October 6, 2026 at 1:00 p.m. via virtual meeting. The Request for Information deadline is October 7, 2026 at 5:00 p.m. The City will issue a Notice of Selection on October 19, 2026, with interviews to be scheduled if needed. The contract term is not specified; services are described as ongoing during the contract period. Compensation is structured on hourly billing rates for labor, materials, equipment, supplies, insurance, and reimbursable charges.