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The City of Green Cove Springs is seeking proposals for a City Hall Generator Upgrade project through RFP 2024-08, which involves replacing the existing 125 KW generator with a new 250 KW generator and upgrading the building's electrical infrastructure. The project aims to enable the entire city hall to operate on auxiliary power during emergencies, with comprehensive electrical system modifications including breaker and motor control center upgrades. The bid is scheduled to be opened on December 3, 2024, at 10:00 a.m., with an optional pre-bid meeting on November 18, 2024, at 10:00 a.m. Bidders must submit a 5% Bid Bond and will be required to provide Payment and Performance Bonds equal to 100% of the bid award amount. The evaluation criteria will include conformance with bid documents, bid price, specification compliance, experience, and bidder responsiveness and responsibility. The contract term is set for 90 days from the award date for substantial completion and 100 days for final completion.

The project is partially funded by the State of Florida Hazard Mitigation Grant Program (HMGP), with a federal cost share of 90% and a local match of 10%. Notably, the city will purchase the generator directly, and bidders should not include generator pricing in their proposals. The project involves installing a diesel generator with a specific focus on emergency preparedness, designed to protect the facility against 500-year flood events by positioning the generator outside the Special Flood Hazard Area. The total project budget includes $3,490.96 for Sub-Recipient Management Costs, with the generator specified as a 250 kW Yanmar-Hipower Industrial standby generator with EPA Tier 3 emissions certification. The generator quote from Yanmar Mastry Engine Center is $123,055.13, which includes the generator unit, painting, and an Automatic Transfer Switch. The project will enable critical city services to maintain operational capabilities during power outages, supporting departments such as utility customer service, information technology, building department, and city administration.