City Hall Elevator Modernization

The City of Federal Way Parks Department is requesting sealed bids for City Hall elevator modernization under RFB #26-010, with bids due September 11, 2026 at 2:00 p.m., a pre-bid meeting on August 27 at 9:00 a.m., and questions due September 8 at 5:00 p.m.

The scope covers repair and replacement of elevator equipment to meet ASME 17.1-2019 standards across 33 line items: controller and communication upgrades, hydraulic and power units, hoistway updates, car emergency lighting, operating panel, 3D infrared door edge protection, handrails, hall fixtures, door equipment, pit ladder, stop switches, and necessary electrical and mechanical upgrades including fire blocking or fire-rated insulation. The contractor must provide all labor, materials, permits (L&I, Electrical, and Specialty), equipment, and facilities in compliance with L&I and local building codes.

The contract term is 90 calendar days from Notice to Proceed, but all elevator out-of-service work must be completed within a critical 21-calendar-day window. Liquidated damages are $500 per day for work not completed within that window and for each day beyond the 90-day physical completion deadline. Bidders must submit a bid deposit or bond equal to five percent of the total bid amount. Upon award, the successful bidder must provide a Performance and Payment Bond, Certificate of Insurance, and current City of Federal Way Business License. Retainage up to five percent applies, with options to retain funds with the City, place in an interest-bearing account, use escrow, or submit a retainage bond. Bid opening is at 2:30 p.m. on September 11 and will be available via Zoom. Project documents are available free through the Euna Procurement portal and at www.federalwaywa.gov/bids. No estimated contract value is disclosed.