Cheyenne Dunbar Field Light Installation

The City of Cheyenne, Wyoming is soliciting bids for the Dunbar Field Light Installation project located in Niobrara County, which involves a comprehensive replacement of existing sports field lighting at the Dunbar Baseball Complex. The procurement requires the removal of current light poles and installation of new LED lighting systems from Musco Sports Lighting, LLC, with specific technical requirements including galvanized steel poles, pre-cast concrete bases, and LED luminaires. The lighting system must provide guaranteed light levels with 50 foot-candles for infield and 30 foot-candles for outfield, featuring instant on/off functionality, 3-stage dimming, and 480-volt, three-phase power capabilities. A mandatory in-person pre-bid meeting is scheduled for November 18, 2025, at 10:00 am, with electronic bid proposals due on December 9, 2025, at 2:00 pm through the City's eProcurement Portal. The project timeline targets final completion by April 1, 2026, with city council first reading on December 22, 2025, and final approval anticipated on January 12, 2026.

The procurement includes a 5% bid guarantee requirement, with successful bidders mandated to provide performance and payment bonds for 100% of the accepted bid amount. Wyoming state law provides preferences for state labor and materials, with resident contractors potentially receiving a 5% bid preference. The project emphasizes using Wyoming laborers when possible and limits subcontracting to non-resident contractors to 30% of the work. While no specific incumbent vendor is mentioned, the city requires a 25-year comprehensive warranty covering materials, labor, and maintenance, including a web-based management tool for tracking field usage and luminaire performance. The project will be funded through the City of Cheyenne, which reserves the right to adjust project scope based on available funds and to reject any or all bids. The procurement does not specify a precise award value, but bidders should be prepared to provide a lump sum installation proposal for the field lighting system.