Chemical and Water Treatment

The City of Dearborn is requesting quotations for complete chemical and water treatment services at two municipal facilities with quotations due August 3, 2026, under a two-year initial term with two optional two-year renewals at the same annual rate.

The scope encompasses treatment for all cooling towers, hot water loops, chiller water loops, and compressors at the Power House (16001 Michigan Avenue) and the Dearborn Ice Skating Center (14900 Ford Road). The Powerhouse bid includes testing and maintenance of hot water loops at three additional municipal buildings: FCPAC (15801 Michigan Avenue), Police and Courts (16099 Michigan Avenue), and HFCL (16301 Michigan Avenue), with hot water loop testing required at least twice annually and coupon rack inspection and maintenance. The contractor must supply all chemical products, required equipment, and professional consulting services to establish and manage the water treatment program.

Equipment specifications include two WME106DSCNA 600-ton chillers and four MARLEY NC8402 Z CELL 1800 GPM units at the Powerhouse, and three Vilter 456xl 75-ton capacity compressors at DISC. Annual chemical usage estimates are 165 gallons of cooling tower treatment, 2 pails of biocide brome tabs, 2 pails of lay-up treatment, and 75 gallons of closed loop treatment at the Powerhouse, plus additional hot water loop and DISC facility chemicals. The contractor must provide automatic chemical delivery systems and self-contained storage tanks with containment systems at no additional charge, and deliver all chemicals to each location.

The contractor must hold a valid Michigan Department of Agriculture Commercial Pesticide Applicator License with 5B certification and provide three professional references demonstrating similar service experience. The contractor must submit a not-to-exceed annual fee inclusive of all expenses, maintain Commercial General Liability Insurance ($1 million per occurrence / $2 million aggregate), Professional Liability Insurance ($500,000 per claim), and Workers' Compensation Insurance as required by Michigan law, with the City named as additional insured and primary coverage. Invoicing occurs quarterly with separate breakdowns for Powerhouse/Building Services and DISC divisions, under 2/10-Net 30 terms with invoices due within 45 days of service completion.