Champion HI-tech seals

The City of Scottsdale, Arizona, operating within Maricopa County, has issued Formal Invitation for Bid 26IFB2946 for the procurement of Champion Brand 401 Hi-Tech Mechanical Seals on an as-needed basis for use in vertical turbine and centrifugal pumps at the Water Resources Department. The solicitation encompasses pricing for 24 distinct shaft sizes ranging from 1.000 to 3.000 inches, corresponding repair kits, and 316-sleeve components, with no alternate products or manufacturers considered. All pricing must be submitted on the Pricing Proposal Form as all-inclusive unit prices that encompass packaging, transport, delivery, and freight charges on an F.O.B. City of Scottsdale basis, with delivery required within timeframes specified in the Pricing Proposal Form following receipt of a purchase order and no fuel surcharges permitted during the contract term. The contract term is one year from the effective date of award with options to extend for four additional one-year periods upon mutual agreement, recommendation of the Contract Administrator, concurrence of the Purchasing Director, and City Council approval as applicable. Respondents must submit questions by 2:00 PM local time on March 6, 2026, with sealed bids due by 2:00 PM local time on March 16, 2026, followed by a public opening meeting via Microsoft Teams Live Event. Bidders must provide references from a minimum of two Arizona customers within the past three years, maintain specified insurance coverage including Commercial General Liability and Business Automobile Liability with limits up to $5,000,000, comply with background checks and substance abuse screening requirements for all employees, and warrant all goods for a minimum of six months from the City's in-service date with warranty issues resolved at no cost to the City.

No specific set-aside designations or restrictions limiting respondent eligibility have been identified in the solicitation documents; however, all respondents must comply with Arizona Revised Statute 41-4401 requiring E-Verify participation for all employees and subcontractors, certify non-compliance with Israel boycott provisions and Uyghur forced labor prohibitions, and demonstrate lawful presence in the United States as required by Arizona State law A.R.S. 1-502. All submittals must be completed on City of Scottsdale forms without alterations, submitted electronically through the mandatory Euna Procurement portal, and include a Non-Collusion Affidavit, along with disclosure of any litigation history from the past three years, bankruptcy filings within seven years, and material contingent liabilities. The City reserves the right to award multiple contracts if deemed in its best interest, though a single award is preferred, and contractors must execute all required documentation including bonds, insurance certificates, and IRS W-9 forms within ten calendar days of contract acceptance or face potential default. No incumbent vendors or specific budget ranges have been identified in the available solicitation materials, with compensation structured to provide payment within thirty days of invoice receipt submitted to the City's Accounts Payable office.