CHA Hospital Discharge Data Set

The Colorado Department of Public Health and Environment (CDPHE) is soliciting a sole-source procurement of hospital discharge and emergency department data sets from the Colorado Hospital Association (CHA), with proposals due August 22, 2026. This is a sole-source justification; CDPHE asserts that CHA is the only vendor that compiles and maintains comprehensive hospital discharge and emergency department data sets for Colorado on behalf of its member hospitals.

The scope covers CHA's Hospital Discharge Data Set, Emergency Department Data Set, and related products to support multiple public health programs and disease reporting requirements across CDPHE divisions, including disease reporting, birth defects monitoring, and surveillance of influenza, COVID-19, trauma, and cancer diagnoses. Data transmission occurs on a weekly and monthly basis as required by state regulations.

The contract term is five years, beginning August 1, 2026 and ending July 31, 2031, with an estimated total value of $225,000. Recent purchase orders under the current sole-source agreement (SS# 34564) range from $25,674.36 to $44,645.44 annually, with historical pricing demonstrating modest annual increases of approximately 2–3 percent. CDPHE justifies pricing as fair and reasonable based on comparison to historical rates and notes a cumulative 11 percent increase over the current five-year agreement period.

CHA has been the incumbent contractor since 1989, with annual purchases made consistently throughout that period. CDPHE confirms no conflicts of interest related to the sole-source designation.