Cemetery memorials and monuments

The City of Rochester's Bureau of Purchasing is seeking a term contract for Cemetery Memorials and Monuments through Invitation to Bid (ITB) No. 523730, targeting the City's Cemetery Division. This procurement aims to establish a vendor capable of supplying a comprehensive range of granite cemetery memorials, including flat markers, slant markers, monuments, cremation memorials, and ledger memorials in multiple granite varieties such as Vermont Barre Grey, Chinese Imperial Black, Grey, Rose, Mahogany, and Black. The bid requires vendors to submit detailed manufacturer catalogs, price lists, and percentage discounts for memorial items and related services. Bidders must provide unit pricing for each memorial type and granite variety, with the procurement timeline covering the period from award date through September 30, 2026. The bid closing date is September 10, 2025, with a specified delivery requirement of 45 calendar days after order receipt, and delivery to be made F.O.B. to either Mt. Hope Cemetery or Riverside Cemetery. Evaluation criteria will focus on the lowest Best Value Offer, with the City reserving the right to make award determinations based on comprehensive assessment.

The procurement includes potential advantages for Minority and Women-owned Business Enterprises (MWBE), with these vendors potentially receiving a 5% price advantage during evaluation. While no guaranteed purchase quantities are committed, the City historically spends approximately $48,000 annually on these memorial products. The contract allows for flexibility in procurement, permitting additional purchases beyond the initially specified items and enabling vendors to provide price list discounts for supplementary cemetery-related supplies. Potential bidders should note that the contract includes options for extension up to three additional years, providing long-term engagement potential. The City will evaluate submissions based on comprehensive pricing, product range, and the ability to meet diverse memorial requirements across different granite types and styles. Vendors must demonstrate capability to supply a wide range of memorial products, including options for porcelain cameos, photo rings, and other commemorative accessories. The procurement represents an opportunity for memorial and monument suppliers to establish a significant municipal contract within the Rochester municipal government infrastructure.