CEI Services for Evergreen Mills, Watson, and Reservoir Roads Intersection Improvements

Loudoun County, Virginia's Department of Transportation and Capital Infrastructure is requesting proposals for Construction Engineering Inspection (CEI) services for the Evergreen Mills Road, Watson Road, and Reservoir Road Intersection Improvements project, with proposals due August 6, 2026 at 4:00 p.m. and a pre-proposal conference scheduled for July 9, 2026 at 10:00 a.m. via Microsoft Teams.

The scope includes full-time on-site quality assurance and control, materials testing, construction engineering and inspection, administrative services, and assistance with VDOT Project acceptance and audit for a project comprising approximately 1,200 linear feet of Watson Road reconstruction on a new alignment, approximately 1,500 linear feet of Evergreen Mills Road widening to provide turn lanes, modifications to Reservoir Road, and replacement of an existing 20-foot wooden bridge with a new box culvert at a tributary crossing. The contract is structured as a unit price agreement with consultant-proposed hourly rates covering administrative costs, transportation, vehicle expenses, communications, software, office supplies, and overhead. The anticipated construction support period is twenty-four months with a Notice to Proceed on November 1, 2026 and completion by November 30, 2028.

Offerors must demonstrate extensive VDOT project experience and hold VDOT certifications and Virginia Department of Conservation and Recreation Certified Erosion and Sediment Control Inspector credentials. The consultant must use Trimble software for project administration; the County will provide licenses and training at no cost. Required insurance includes minimum $1 million General Liability and $1 million Professional Liability per occurrence.

Evaluation weighing: Project Management and Technical Expertise (25 points), Credentials of Project Team (30 points), Quality Assurance/Quality Control (15 points), Understanding of Contract (25 points), and Overall Quality of Proposal (5 points). Proposals must include three comparable projects completed within the last five years, three current references, organizational charts, resumes of key personnel with a Construction Manager holding ten years of VDOT experience, and proof of required insurance. The County will announce a shortlist on August 28, 2026, conduct interviews on September 24, 2026, and announce final ranking on September 30, 2026. Project funding is provided by the Northern Virginia Transportation Authority. Work must comply with VDOT 2020 Road and Bridge Specifications, 2016 Road and Bridge Standards, and applicable Virginia Work Area Protection and Traffic Control Device manuals.