Cedar Posts

The Delaware Department of Natural Resources and Environmental Control, Division of Watershed Stewardship, issued an Invitation to Bid (ITB) for Contract No. NAT-19001-CEDAR POSTS to procure cedar posts for sand fence support in Sussex County. The procurement seeks 8-foot long cedar posts with a diameter between 3-5 inches, specifically white or red cedar that can be straight or slightly crooked, with branches hewn flush. The posts will be delivered to 901 Pilottown Road, Lewes, DE 19958. The bid was due on August 22, 2019, at 2:00 PM local time, with contract award anticipated within 30 days of bid opening. The contract term is one year, from September 16, 2019, through September 15, 2020, with the option for three additional one-year extensions through negotiation. Evaluation criteria include lowest price, product quality, prior service history, and vendor capability. The state will award the contract to the lowest responsible and responsive bidder.

No specific set-aside designations or restrictions on vendor types were mentioned in the documents. Vendors are required to carry comprehensive insurance, including commercial general liability ($1M per occurrence/$3M aggregate), product liability ($1M/$3M), automotive liability, and worker's compensation coverage. Subcontracting is permitted, with the requirement that all subcontractors be identified in the bid proposal. The bid bond and performance bond requirements were waived for this contract. Pricing must remain firm for the contract term and be quoted in U.S. dollars, with F.O.B. destination and freight pre-paid. Based on the bid registrar, the sole bid received was from Country Estate Fence Co. for 2,500 posts at $6.55 each, which would represent a potential contract value of approximately $16,375. Monthly usage reports detailing purchases are required by the 15th of each month.