The Contra Costa County Fire Protection District (CCCFPD) is soliciting proposals for a cloud-based staffing and scheduling software platform through a Request for Proposal (RFP) issued on July 1, 2025. The procurement seeks a comprehensive software solution that can support the fire district's complex operational requirements, including 56-hour suppression schedules, multi-tiered overtime processes, and specialty team deployments. The selected vendor must provide a mobile-first platform accessible via web browsers and native mobile apps, with full scheduling functionality, real-time updates, and notifications. Key deliverables include legacy data migration from the existing TeleStaff system, implementation support, and a platform that ensures compliance with ADA, HIPAA, and California labor codes. The proposal must include a detailed cost breakdown with annual subscription costs and implementation expenses, with pricing to remain firm and fixed for the contract duration. Evaluation criteria will encompass turnaround time, ability to hold appointment blocks, virtual appointment options, overall cost, and client references. Proposals are due on August 1, 2025, by 3:00 P.M. PST, with the district reserving the right to award the contract to the proposal presenting the best value. The RFP encourages participation from various business enterprise categories, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Vendors are recommended to register on the county's e-Outreach system to receive ongoing notifications about business opportunities. The current system being replaced is TeleStaff, and the new solution must integrate with existing systems such as Records Management System (RMS) and payroll platforms. While specific budget ranges are not explicitly stated, the RFP indicates that payment terms will be Net 30 days after receipt of a correct invoice. The registration for business opportunities is valid for three years, and any material misrepresentation could result in termination of purchase orders or contracts and removal from county databases. Vendors must provide a platform with configurable staffing rules, automated payroll coding, time-off request management, and comprehensive scheduling capabilities to meet the fire district's operational needs.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
RegistrationCertForm - Updated 2 20 2025 (1) (1).pdf | 141KB | 7/1/25 | ||
Staffing Software RFP_F-Contr-0000000102.pdf | 419KB | 7/1/25 | ||
Contract_TC_Rev._2014_1 (5) (1) (1).pdf | 162KB | 7/1/25 |