Catering for Main Library Opening Events
Closed State & local contract opportunity Posted
- Solicitation number
- 940RFP090126
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
A North Carolina library is requesting proposals for full-service catering at the New Main Library Grand Opening, with proposals due September 30, 2026. The scope covers two events in April 2027: a Staff Celebration & Preview on April 26 (approximately 500 guests, 10:00 a.m.–3:00 p.m.) and a Donor Recognition & Celebration Event on April 29 (approximately 1,000 guests, 5:00–8:00 p.m.).
The successful vendor will serve as full-service catering partner, providing menu development, food and beverage service, professional staffing, setup, replenishment, clearing, and strike. Drop-off catering does not meet requirements. Final menus, quantities, staffing, bar locations, and service details will be developed collaboratively after award, following site access and confirmation of final event programs. All event parameters—dates, times, final attendance, service locations, and program elements—remain preliminary and subject to change as planning continues.
The library does not guarantee a minimum quantity of services, final guest count, event dates, event scope, or award of both events to a single vendor. Services may be split between two caterers. This RFP is intended to support vendor selection; it is not a request for final guaranteed menus or a final staffing schedule.
Opportunity text
The New Main Library Grand Opening catering needs include two events during the week of April 26, 2027. Dates, times, final attendance, service locations, and program elements are preliminary and may change as planning continues. •Staff Celebration & Preview - April 26, 2027, 10:00 a.m.-3:00 p.m. (approximately 500 guests) •Donor Recognition & Celebration Event - April 29, 2027, 5:00-8:00 p.m. (approximately 1,000 guests) The successful firm will serve as the library's full-service catering partner for both events, providing menu development, food and beverage service, professional staffing, setup, replenishment, clearing, and strike. Drop-off catering will not meet the requirements of this RFP. Final menus, quantities, staffing, bar locations, and service details will be developed collaboratively after award, following site access and confirmation of the event programs. This RFP is intended to support vendor selection; it is not a request for final guaranteed menus or a final staffing schedule. There is a possibility the events will be split between two caterers. The library does not guarantee a minimum quantity of services, number of guests, event dates, event scope, or award of both events.
Files
| File | Type | Posted |
|---|---|---|
| CML Catering RFP Final.pdf |
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