Cataloging, metadata services and products for Jacksonville Public Library

The City of Jacksonville, Florida, is requesting bids on cataloging, metadata services, and products for Jacksonville Public Library under ITB 18187-26, with bids due September 28, 2026, and a question cutoff of September 21, 2026. Award will be made on an all-or-none basis to the lowest responsive, responsible bidder; bidders must respond to all six service lines to qualify.

The scope comprises six required service lines: OCLC Cataloging and Metadata subscription, CONTENTdm content management system, WebDewey electronic Dewey Decimal Classification system, OCLC FirstSearch interface, ILLiad interlibrary loan management service, and World Share ILL cloud-based interlibrary loan system. The initial contract term is three years with two optional three-year renewal periods subject to approval by both supplier and the City. Delivery location is 303 North Laura Street, 3rd Floor, Jacksonville, Florida 32202.

Bidders must submit pricing for the complete 3-year initial term, including freight, delivery, and handling charges. Prices shall remain firm for the first year; after the first year, suppliers may request price escalation or de-escalation based on the Consumer Price Index or documented industry-wide increases, subject to City approval. Evaluation is by price only. Payment terms are 45 days after invoice date.

Bidders must be legally authorized to do business in Duval County, maintain applicable local business licenses, and comply with E-Verify employment verification requirements. The City encourages participation of Jacksonville Small and Emerging Businesses (JSEBs). Bidders must maintain insurance coverage with the City listed as an additional insured, submit a W-9 form, and acknowledge conflict of interest certifications. All responses must be submitted electronically through the City's 1Cloud e-procurement system. Award is contingent upon fund availability.