Carnival Amusement Services

This is a Quick Quote solicitation issued by the City of Portsmouth, Virginia for Carnival Amusement Services to support the High Street Festival-Sail 250 event. The procurement encompasses the provision of four carnival rides—a Double Ferris Wheel, Willie the Whale, Carousel, and Wave Thunder—along with a generator for power distribution and all required support equipment. The selected vendor will be responsible for all labor, materials, equipment, and services necessary for planning, setup, operation, breakdown, and cleanup of the carnival installation. All equipment must comply with VOSHA, OSHA, and EPA standards and be in good working condition, with rides operational from 10:00 AM to 9:30 PM on June 19-21, 2026, and from 10:00 AM to 7:00 PM on June 22, 2026, with setup completion required by June 18, 2026. All carnival rides will be provided free to the public. Bids must be submitted electronically through eVA by Wednesday, May 20, 2026, at 1:00 PM, with bid opening scheduled for Thursday, May 21, 2026, at 1:00 PM. The City will award the contract to the lowest responsive and responsible bidder based on total base bid. Bidders must submit firm fixed pricing for each ride, provide Certificates of Insurance with a minimum of $1,000,000 per occurrence, submit W-9 forms, provide M/WBE certifications if applicable, and include references from comparable prior work. Job site inspection is required, and bidders must certify familiarity with site conditions. All inquiries must be directed to Delores Long or Susan Lambert by May 17, 2026, before 3:00 PM EST.

Vendors must obtain Amusement Device Permits from the City of Portsmouth Department of Permits and Inspections, with permit fees ranging from $35 to $200 per ride plus a 2% state levy. The solicitation requires submission of Minority and Woman-Owned Business Enterprise (M/WBE) certifications, indicating that disadvantaged business enterprises are encouraged to respond. No specific incumbent vendor information or existing infrastructure integration requirements are identified in the available solicitation documents. Payment terms provide for net 30 days after receipt of a proper invoice, with prompt payment discounts available if specified by the vendor. Bids remain valid for 60 days, and the City reserves the right to cancel the contract without penalty upon 30 days written notice. No specific award value or budget range is disclosed in the solicitation materials, with pricing to be determined through competitive bidding on a firm fixed-price basis for each carnival ride component.