Capacitor Banks and Associated Parts

The City of Austin Electric Utility, operating as Austin Energy, is requesting sealed bids for capacitor banks and associated parts on an as-needed basis for maintenance, repair, and operation of its electrical distribution system under IFB 100 AGM1008, with bids due October 27, 2026 at 2:00 p.m. CT. Local and small business preferences apply: bid discounts of up to 5% for local businesses and up to 5% for small businesses on offers up to $500,000, or 3% and 3% respectively for bids between $500,000 and $50 million; small business subcontractor participation may qualify for additional discounts of 2% to 1% depending on bid value.

Offerors must demonstrate a minimum of five years of experience in manufacturing and selling distribution capacitors and pre-assembled capacitor banks, and ten years of experience for transformers. All deliverables must comply with technical specifications E-1105, E-1806, and E-1630, and must include design test reports, technical drawings, control wiring diagrams, and component manuals prior to final award.

The contract commences upon execution and continues until all obligations are performed, with provisions allowing the City to extend the term at its sole discretion. Pricing is fixed for the first six calendar months, after which either party may request a price adjustment not to exceed the percentage change in specified Producer Price Index commodity data indices for capacitors, transformers, and related equipment. Tariff-related price adjustments are permitted with appropriate documentation. All offers remain valid for 150 calendar days following the due date.

The City reserves the right to award multiple contracts and establish an order of awardees (primary, secondary, tertiary) based on lowest responsive bid or best value determination. No cooperative use by other governmental entities is permitted.

A non-mandatory pre-offer meeting is scheduled for October 15, 2026 at 1:00 p.m. CT via Microsoft Teams. Written questions are due October 19, 2026 at 5:00 p.m. CT. Bids open October 27, 2026 at 3:00 p.m. CT.