Camera EquipmentsBid Documents

The Indiana Department of Homeland Security is conducting a Request for Quotation (RFQ #25554-8656600385/115043) for specialized camera equipment to support fire investigator drone operations. The procurement seeks five units each of three specific items: Nikon Z6II Camera Body, Nikon Z 24-200mm Lens, and Godox TT350 Flash. The solicitation requires a comprehensive bid package to be submitted by February 6, 2026, at 12:30 PM EST, with the RFQ opening on January 6, 2026, at 12:00 PM EST. Delivery of the equipment will be to 302 W. Washington Street, Room E208, Indianapolis, IN 46204. Bidders must submit a complete physical bid package via email to Daniel Carnahan at DaCarnahan@dhs.in.gov, with pricing that includes all shipping and additional costs. The contract terms mandate a minimum 90-day warranty or manufacturer's standard warranty, with delivery on an F.O.B. destination basis and prepaid freight. Potential bidders must register as a State of Indiana Bidder and obtain a Bidder Profile prior to award.

The solicitation includes specific subcontractor participation goals and preferences that add complexity to the bidding process. These goals include 8% Minority Business Enterprise (MBE) participation, 11% Women Business Enterprise (WBE) participation, and 3% Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation. Bidders must complete various certification forms, including the Indiana Economic Impact Form, Drug-Free Workplace Certification, Non-Collusion Certification, and Employment Eligibility Verification. The state has implemented multiple purchasing preferences, such as U.S. Manufactured Product Preference, Steel Products Preference, Indiana Business Preference, and Indiana Manufactured Preference. While specific award values are not explicitly stated, the comprehensive requirements suggest a structured procurement process designed to support diverse and local business participation. The State of Indiana retains the right to terminate the agreement with 30 days' notice and may reject quotations that do not strictly adhere to the specified requirements.