Calendar Year 2025 Replacement Computer Equipment Bid
Closed State & local contract opportunity Posted
- Solicitation number
- 2025 replacement pc
- State
- Michigan
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC codes
- 57070102 Logistic power supplies
- 57070103 Power supply
- 43000000 Information Technology Broadcasting and Telecommunications
- 43210000 Computer Equipment and Accessories
- 57080100 Emergency IT equipment kits
- 57070000 Humanitarian logistics supplies
- 57080000 Humanitarian IT equipment
- 57070100 Logistics emergency kits
- 43211622 I/O port locking device
- 57080103 Emergency computer equipment for UN staff
- Points of contact
-
- Melissa Wahmhoff m.wahmhoff@cityofholland.com (616) 355-1383
- Joe Firmiss j.firmiss@cityofholland.com (616) 355-1394
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Holland is soliciting sealed bids for Calendar Year 2025 Replacement Computer Equipment, with proposals due by 11am on Thursday, July 31, 2025, at the City Finance Office. The procurement encompasses a comprehensive computer hardware refresh, including 77 Dell Pro Laptops, 3 Surface Laptops, 30 Dell Pro Micro Desktops, 3 Dell Pro Rugged Laptops, 125 Dell Pro Monitors, and 84 Dell Docking Stations. Technical specifications require devices with Intel Core and Snapdragon X Elite processors, Windows 11 Pro operating systems, memory configurations ranging from 8GB to 32GB, and storage capacities between 256GB and 512GB SSD. Bidders must submit proposals electronically via BidNetDirect or in sealed envelopes marked "REPLACEMENT COMPUTER EQUIPMENT", using the provided Excel spreadsheet bid form. Evaluation criteria will include the bidder's ability, capacity, skill, character, integrity, reputation, financial resources, and service capabilities, with bids remaining irrevocable for 30 days following the opening date.
The City demonstrates a preference for local Holland-based businesses, potentially offering a 2% bid preference to local vendors. The procurement includes a non-discrimination clause supporting minority business enterprises in alignment with Title VI of the Civil Rights Act of 1964. Warranty terms vary by device, with most Dell products offering a 5-year Advanced Exchange Service Warranty and Surface Laptops featuring a 4-year Microsoft Complete warranty. The bid is structured as a net, F.O.B. delivery to City Hall, with the City reserving the right to accept or reject any submissions. While specific budget ranges are not explicitly stated, the comprehensive nature of the equipment replacement suggests a significant investment in technology infrastructure. The procurement will ultimately be awarded to the lowest responsible bidder according to Section 2-48 of the City's Ordinance Code, with considerations extending beyond mere pricing to include overall vendor qualifications and capabilities.
Opportunity text
July 10, 2025 To: Prospective Bidders Re: Calendar Year 2025 Replacement Computer Equipment Bid The City of Holland will receive sealed bids from prospective bidders to furnish and deliver Calendar Year 2025 replacement computer equipment. The bids will be received at the City of Holland Finance Office, 270 South River Ave, Holland, MI 49423 until 11am on Thursday, July 31, 2025 at which time they will be publicly opened and read. You are invited, but not required, to attend said bid opening. Bids must be on the Excel spreadsheet and the "BID FORM" must be filled out and submitted either electronically via this website https://www.bidnetdirect.com/mitn/cityofholland/ or in a sealed envelope that is plainly marked "REPLACEMENT COMPUTER EQUIPMENT". All bids are to be net, F.O.B. - City of Holland City Hall 270 South River Ave. Holland, MI 49423.
Files
| File | Type | Posted |
|---|---|---|
| 2025 PC REPLACEMENT form to fill out.xlsx | XLSX spreadsheet | |
| 2025-07-10 2025 computer replacement equipment bid.pdf |
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