C5612964-D Emergency Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) numbered C5612964-D for Emergency Services across three geographical regions in California. This procurement seeks a master agreement for emergency equipment rental and meal delivery services, with contractors providing various types of equipment, operators, and meal services on an as-needed basis for CDCR facilities statewide. The solicitation covers a diverse range of equipment including bulldozers, water tenders, refrigeration units, mobile kitchen support modules, generators, and support vehicles. Bidders can submit proposals for one or more regions, with the contract term running from October 1, 2025, to September 30, 2028. The bid submission deadline is August 11, 2025, at 11:00 AM, with a public bid opening on August 12, 2025, at 2:00 PM. Pricing will be based on rates specified in Exhibit B-1, which includes hourly rental rates, mobilization/demobilization fees, and meal service rates. The state will compensate contractors through individual purchase orders for each participating location, with no guaranteed minimum service levels.

The solicitation includes specific small business and diversity requirements, mandating a Small Business (SB) participation of 25% and implementing a Disabled Veteran Business Enterprise (DVBE) incentive program. While there is no mandatory DVBE participation percentage, bidders can receive a bid incentive of 1-5% based on their DVBE participation level. The procurement allows for multiple awards and emphasizes that the state reserves the right to increase or decrease participating locations throughout the contract term, with any additions to be incorporated through contract amendments at rates matching the closest existing location. Contractors must complete all highlighted cells in the rate sheet and provide rates for selected equipment groups, with zero dollar amounts interpreted as no-cost services. In the event of tied bids, the selection will prioritize the lowest responsible bid with the highest discount, potentially resolved by a coin toss if necessary. The contract will be funded through individual purchase orders, with no predetermined budget ceiling or guaranteed minimum service volume disclosed in the solicitation documents.