Bus Replacement Parts

The Southwest Ohio Regional Transit Authority (SORTA) is requesting bids on bus replacement parts for on-an-as-needed supply and delivery under IFB #087-2026, with proposals due July 23, 2026 at 2:00 p.m. EST. This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a two-year term. No formal small business participation goals apply; however, bidders are encouraged to include small and disadvantaged businesses where feasible.

The scope encompasses 38 distinct OEM parts, including mirror assemblies, harnesses, arms, extrusions, and fasteners, with projected quantities over 24 months ranging from 5 to 650 units per line item. All parts must be OEM-specified with no substitutions of non-approved components. SORTA operates approximately 300 transit buses, 60 paratransit vehicles, and 30 micro-transit vehicles serving the Cincinnati region and portions of Hamilton, Butler, Clermont, and Warren Counties. All shipments must be delivered to 1401 Bank Street, Cincinnati, Ohio 45214, during Monday through Friday, 8:00 a.m. to 4:00 p.m. EST.

Pricing shall be firm-fixed and include manufacture, delivery, and applicable installation, with freight included in item price. The contract includes an Economic Price Adjustment clause permitting unit price adjustments when material costs increase, capped at 3 percent per year per unit and not exceeding 6 percent of the original unit price over the contract term. Pricing must remain valid for not less than 120 days from the proposal deadline.

Bidders must submit the Bid Pricing Form, debarment and suspension certifications, a personal property tax affidavit, lobbying certifications, and insurance certificates covering workers' compensation, general liability, automobile, crime, and professional liability. A non-mandatory pre-proposal meeting is scheduled for July 2, 2026 at 1:30 p.m. The question submission deadline is July 9, 2026 at 2:00 p.m. EST, with responses issued by July 15, 2026 at 4:00 p.m. EST. Award will be made to the responsible bidder submitting the lowest responsive bid. A cone of silence restriction applies to all communications regarding this solicitation until Board approval of the recommended award.