Bulk Bituminous Concrete Patching Materials - Hot Mix

Harford County, Maryland Department of Procurement is requesting bids on bulk bituminous concrete patching materials in hot mix form for highway road repair and maintenance programs serving Harford County Government and the Town of Bel Air under IFB 27-068, with bids due July 29, 2026 at 1:00 PM EST and questions due July 22, 2026 at 1:00 PM EST. Addendum No. 1 was posted July 13, 2026 and modifies specifications, requirements, and terms; bidders must acknowledge receipt as part of bid submission.

The scope encompasses five hot mix grades with estimated non-binding quantities: 300 tons of 4.75mm hot mix, 9,425 tons of 9.50mm hot mix, 800 tons of 12.50mm hot mix, 125 tons of 19.00mm hot mix, and 200 tons of porous asphalt. All materials must meet the Maryland Department of Transportation State Highway Administration Standard Specifications for Construction and Materials, current edition. Material shall be priced F.O.B. plant basis with payment within thirty days of invoice receipt and approval. Prices are subject to adjustment based on the monthly Maryland Asphalt Index, with vendors required to provide documentation supporting increases. The County reserves the right to purchase from alternative sources if plant waiting time exceeds thirty minutes or in case of emergency needs.

The contract term runs January 1, 2027 through December 31, 2027, with the County retaining the exclusive option to extend for five additional one-year periods under the same terms and conditions. Award will be made to the lowest responsive and responsible bidder, with consideration given to quality, performance, conformity to specifications, delivery time, previous performance, vendor location, and references. Bidders must demonstrate a minimum of three years of experience supplying similar materials and provide three current references. No bid deposit, performance bond, or payment bond is required. All bidders must be registered to do business in Maryland and in good standing with Harford County. Contractors must maintain comprehensive insurance including Commercial General Liability ($1,000,000 per occurrence / $2,000,000 general aggregate), Commercial Auto Liability ($1,000,000), Workers Compensation at statutory limits, Commercial Umbrella ($1,000,000), Third Party Crime ($250,000 per occurrence), and Contractor's Property Insurance with deductible not to exceed $1,000, with Harford County named as Additional Insured on all applicable policies. All insurers must maintain A.M. Best Rating of A-IX or better and be admitted in Maryland. Bids will be publicly opened at 2:00 PM via Webex.