Building Maintenance Electrical Products UTC

The City of Columbus, Ohio is requesting quotations for a Universal Term Contract to supply electrical products for building maintenance citywide, with proposals due October 15, 2026. Specification questions were due October 1, 2026 (now closed), with responses posted by October 8. The contract term runs through November 30, 2028, with an option for one additional year of extension at the same pricing and escalator terms under mutual agreement.

Scope encompasses conduit, wiring, electricians' tools, power distribution equipment, and computerized components needed to maintain building electrical systems across multiple city agencies. Approved manufacturers include 3M, Acuity Brands, Advance, Allied Tube and Conduit, Amprobe, Eaton Cutler Hammer, General Electric, Hubbell, Leviton, Lithonia, Philips, Schneider Electric, Siemens, Square D, and approximately 35 additional vendors. Bidders must demonstrate five years of relevant experience and provide documented references from at least four customers with similar scope, complexity, and cost. Pricing must be submitted on a catalog basis per manufacturer, quoted firm and fixed FOB Destination, Freight Prepaid and Allowed, inclusive of manufacturer warranty (minimum 12 months, no additional charge).

The City estimates annual spending of approximately $370,000 but reserves the right to purchase up to twice the estimated quantity. The contract includes an escalator/de-escalator clause; no price adjustments are permitted during the first six months; thereafter, no more than two increases per year are allowed with 30 days' prior notice and substantiating documentation. If cumulative price increase requests exceed 15 percent, the City may cancel the agreement. All bids must remain valid for a minimum of 180 days. Delivery lead times stated by bidders may factor into award decisions.

Successful awardees must obtain Contract Compliance Certification from the City's Office of Diversity and Inclusion and maintain Public Liability Insurance with minimum limits of $1 million per person and per accident. Multiple awards are anticipated to the lowest, responsive, and responsible bidders.