Boiler Inspections and Testing

The City of Raleigh Engineering Services Department is requesting proposals for boiler maintenance, inspections, testing, and emergency repair services, with proposals due November 5, 2026 at 3:00 PM EST and written questions due October 22, 2026.

Contractors must hold a current North Carolina Mechanical H-1 License and possess minimum five years of prior experience with similar boiler systems. All contractors must be certified manufacturer representatives for select equipment or provide validation letters. Commercial general liability insurance of at least $1 million per occurrence and workers' compensation coverage in accordance with North Carolina statutes are required.

The scope encompasses annual control testing, blower motor inspection, fuel train testing, pilot assembly maintenance, burner assembly inspection, heat exchanger examination, flame safeguard testing, combustion analysis, and visual inspections of equipment rooms for all boilers specified in Appendix V. Emergency response services must be available seven days per week, 24 hours per day, 365 days per year, with a guaranteed four-hour response time.

Pricing is firm and fixed according to the fee schedule in Appendix V, with no increases except by written amendment. Hourly labor rates must be fully burdened to include all costs, overhead, and profit; no separate truck, fuel, or mileage charges are permitted.

Evaluation criteria are Corporate Background and Experience (20 percent), Firm Financial Stability (20 percent), Project Understanding (20 percent), Project Approach (15 percent), Team Firm Experience (10 percent), and Proposed Cost (15 percent). The City anticipates an evaluation meeting on November 12, 2026, with selection announced by November 19, 2026. The contract term will be defined in the executed contract.