BOE moving services - voting systems and equipment

Rockland County Board of Elections is seeking a moving services contract for voting systems and equipment transportation across New York State counties. The procurement opportunity (ID: 6878ccfb7e14e37cb60f1a5a) involves selecting primary and secondary vendors to handle logistics for various election-related transportation needs, including primary, general, special, school board, library, fire district, and ambulance corps elections. Interested vendors must download official solicitation documents exclusively through www.bidnetdirect.com or https://rocklandgov.bonfirehub.com/portal to ensure receipt of all attachments and addenda. The contract term is two years with options for two additional one-year extensions, with proposals due by August 19, 2025, at 3:00 PM. Vendors with questions are instructed to email purchasing@co.rockland.ny.us for clarification. Bid documents must be obtained through official channels to be considered valid, with copies from alternative sources deemed unofficial.

The contract does not include a Service-Disabled Veteran-Owned business set-aside, indicating open competition for all qualified vendors. Santiego Worldwide Inc. is noted as a business entity previously awarded an identical or substantially similar procurement contract within the past five years, potentially providing insight into the competitive landscape. The procurement covers all New York State counties, suggesting a broad geographic scope for the moving services. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract—covering multiple election types and transportation needs—implies a potentially significant contract value. The requirement for both primary and secondary vendors suggests the county is seeking robust and redundant service capabilities to ensure continuous and reliable voting system and equipment transportation.