Bitumen Adhesive Trailer - DOTD

The Louisiana Department of Transportation and Development (DOTD) is seeking to procure a trailer-mounted bitumen adhesive applicator through an Invitation to Bid (ITB) posted for agencies within East Baton Rouge Parish and Baton Rouge City. The specific procurement is for a new, production model trailer capable of heating and dispensing metered quantities of thermal adhesive bitumen-type material for roadway marking applications. The equipment must feature two dispensing systems, a 39-gallon heated vat, a 4500W generator, 2.5 CFM air compressor, 8.5 HP LP gas engine, and meet detailed technical specifications outlined in Attachment B. Bidders are required to propose equipment from manufacturers with at least one authorized Louisiana dealer capable of parts and service support, and must include a valid dealer's license issued under Louisiana Revised Statute 32:1254. The bid opening is scheduled for March 18, 2025, at 10:00 AM CST, with responses accepted electronically through the LaGov vendor portal or physically at the Office of State Procurement in Baton Rouge. Evaluation criteria will likely include compliance with specifications, price, and delivery time after receipt of order (ARO).

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. However, the bid does include Louisiana and U.S. manufacturing preferences, with up to 10% price preference for Louisiana products and 5% for U.S. manufactured items meeting specific criteria. Waste tire fees will be added post-award ($2.25 for passenger/light truck tires, $5.00 for medium truck tires, $10.00 for off-road vehicle tires). Payment terms are net 30 days after receipt of a properly executed invoice or delivery, with the option to use LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT). The contract will be awarded to the lowest responsive, responsible bidder meeting all specifications. Delivery is to be made to DOTD Equipment Acquisition at 7686 Tom Drive in Baton Rouge, with deliveries accepted Monday through Friday between 7:00 AM - 3:30 PM, excluding holidays and weekends. While no specific budget range is provided, the procurement is for a single trailer-mounted bitumen adhesive applicator.