Bid for Hot Mix Asphalt Cement

Calcasieu Parish Police Jury is requesting sealed bids for hot mix asphalt cement in binder and wearing course forms under solicitation SB-2026-PW-153, with bids due September 1, 2026 at 2:00 p.m. Central Time at the Parish Government Building in Lake Charles. A Louisiana preference of up to 10 percent applies to bidders providing Louisiana-manufactured products under LA R.S. 38:2251.

All materials must conform to Subsection 502 of the Louisiana Standard Specifications for Roads and Bridges, 2016 Edition. The scope includes five pricing categories: binder course hot mix asphalt delivered to three zones, wearing course hot mix asphalt picked up from three zones, binder course asphalt FOB bidder's plant site, wearing course asphalt FOB bidder's plant site, and skin patch asphalt FOB bidder's plant site. Bidders must provide unit prices per ton for each item. Materials must be available within 24 hours of order placement; the Parish reserves the right to cancel orders not available within that timeframe.

The contract term runs from October 1, 2026 through March 31, 2027, with no renewal options. No minimum orders are required; purchases will be made only as needed during the contract period. Bid pricing must remain firm for a minimum of 45 days and for the full contract period if accepted and must include all delivery fees and freight charges on an FOB destination basis.

Each bid must be accompanied by a five percent bid security in the form of a certified check, cashier's check, or bid bond from an approved surety company. Bidders must submit a copy of their occupational license and current insurance certificates with their response. A firearm entity non-discrimination certification is required for companies with 50 or more full-time employees. Award will occur at a Regular Meeting of the Calcasieu Parish Police Jury within 45 days of bid opening. The Parish reserves the right to award items separately, grouped, or on an all-or-none basis and to reject any or all bids. The Parish is exempt from state and local sales and use taxes.