BG26-094-Quarterly Awards for MDC PROS HR

Miami-Dade County Parks, Recreation, and Open Spaces (PROS) Department is soliciting quotes on customized quarterly employee recognition award plaques under ITQ BG26-094, with quotes due September 25, 2026.

The scope is 4-inch by 6-inch acrylic plaques with gold bases engraved with department logos, issued quarterly across three award categories: Employee of the Quarter, Supervisor of the Quarter, and Volunteer of the Quarter. Five plaques per quarter are required. Each plaque will be customized with the recipient's name, supervisor information, or volunteer name as provided quarterly throughout the twelve-month contract period. Bidders must submit a digital sample or mockup image with their quote. No substitutes or equivalents are permitted.

The contract term spans the 2026–2027 fiscal year, commencing on the first calendar day of the month following County Mayor approval and concluding upon delivery and acceptance of goods. Delivery is required within fourteen calendar days of purchase order receipt. Quoted prices must remain valid for twelve months from the bid due date and must be submitted on an F.O.B. Destination basis with freight included. All bid prices must be all-inclusive of staffing, labor, materials, and equipment; Miami-Dade County will provide neither. Bidders must provide a manufacturers' warranty. Award will be made to the lowest responsive and responsible bidder. Quotes must be submitted electronically through the Integrated Financial Resources Management System (INFORMS) at https://supplier.miamidade.gov. Bidders must submit offers for all items in the ITQ or risk rejection. Per Miami-Dade County Code, any contract award exceeding $5 million is subject to ratification by the Board of County Commissioners; failure to obtain Board ratification will result in contract termination, though the awarded bidder may be eligible for reasonable costs incurred prior to termination notice.