Bay Door Repair and Maintenance

Prince William County Fire & Rescue Services is soliciting bids to establish a term contract for annual inspections, maintenance, repair, and replacement of existing bay doors of all sizes and types on an as-needed basis, with proposals due October 2, 2026 under IFB 700618-27.

The scope requires 24/7 service availability with regular hours 6:00 a.m. through 6:00 p.m., Monday through Friday, and overtime coverage for evenings, weekends, and holidays. The contractor must perform quarterly inspections with written reports and cost estimates for recommended work, and comprehensive preventive maintenance including inspection of all parts, fasteners, welds, cables, chains, safety switches, seals, and gaskets with lubrication per manufacturer specifications. Emergency service calls require response within two hours; routine calls within four hours. The contractor must provide cost estimates within 24 hours at no charge, with detailed breakdowns of labor, materials, and equipment rental. All replacement materials and equipment must be new, unused, and equal to or superior in quality to items replaced; manufacturer-recommended replacement parts are mandatory. The contractor bears sole responsibility for all labor, material, equipment, tools, and on-site material protection. All work includes a 60-day warranty for labor and materials, with extended warranties honored if provided by equipment manufacturers. The contractor must maintain comprehensive records documenting all preventive maintenance, repairs, service calls, and replacement parts by date, location, equipment details, arrival and departure times, and work summaries. Damage to County property caused by contractor operations must be repaired or replaced within 24 hours of notification. The contractor must participate in a contract kickoff meeting with the Contract Administrator prior to commencing work.

No contract value, incumbent, evaluation criteria, or pre-bid meeting date is identified in the source materials.