Ballfield Light Renovation Project

The City of Madison Heights, located in Oakland County, Michigan, is seeking a qualified vendor to execute a comprehensive ballfield lighting renovation project across three municipal parks: Huffman, Rosie's, and Silverleaf Parks. This design-build procurement (RFP #MH-1083) requires a turnkey replacement of existing lighting systems with new LED lighting and steel or fiberglass poles. A mandatory pre-bid site visit is scheduled for September 19, 2025, at 10:00 AM, where bidders must be present at all three park locations to qualify for proposal submission. The project is partially funded through a federal HUD Community Project Funding Grant, necessitating compliance with the Build America Buy America Act (BABA). Proposals must be submitted by October 10, 2025, at 11:00 AM, with vendors required to provide one original and three copies of their proposal to the Madison Heights City Clerk's Office. The project timeline requires completion within 90 days of the Notice to Proceed, with work permitted Monday through Saturday from 7:00 AM to 7:00 PM. Bidders must submit base bids for each park, with pricing to be all-inclusive of materials, installation, and labor.

The contract includes comprehensive insurance requirements, mandating Workers' Compensation, Commercial General Liability, Automobile Liability, and Owners' and Contractors' Protective Liability with specified minimum coverage amounts. Contractors must provide a minimum five-year warranty on materials and workmanship following final project acceptance. The City is a member of the Michigan Inter-Governmental Trade Network (MITN) Purchasing Cooperative, which may allow the winning bidder to extend contract terms to other MITN members. While specific set-aside designations are not explicitly detailed, the project's federal funding source suggests potential opportunities for disadvantaged business enterprises. The RFP does not indicate an exact budget range, but the comprehensive nature of the lighting replacement across three parks suggests a substantial project value. Interested vendors should carefully review all documentation, particularly the Build America Buy America Act requirements and the specific technical specifications for LED lighting and pole installations.