Background Check Services

The University at Buffalo is requesting proposals for background check services under RFP 25AXB0032, with proposals due July 20, 2026, using a composite evaluation scoring methodology of 70% technical and 30% cost.

The scope encompasses comprehensive background screening services administered by University Human Resources, including criminal history searches (county, state, federal, and national levels), Social Security number traces, employment verification, education and degree verification, Department of Motor Vehicles checks, professional license and credential verification, health care sanction checks, sex and violent offender registry checks, and multiple federal database searches.

The contract term is five years with potential renewal options, contingent upon execution and approval by the New York State Office of the Attorney General and Office of the State Comptroller. Proposed pricing must be submitted on the designated Attachment A and shall remain firm for year one. Annual cost increases for years two through five shall not exceed the nationally accepted consumer price index for the Northeast Urban region, with a maximum annual cap of 5%. Price increases beyond CPI levels require supporting documentation and University approval, subject to prior approval by the Office of the State Comptroller.

Award will be contingent upon the successful bidder's completion of an EIT Accessibility Demonstration demonstrating compliance with World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.2 Level AA success criteria. The University reserves the right to make awards within ninety days after bid opening, with notice of award tentatively scheduled for August 2026.

Questions are due June 22, 2026 at 4:00 P.M. EST, with answers issued July 6, 2026. Bid opening is scheduled for July 20, 2026 at 2:30 P.M. EDT.