Background Check Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2135946
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Alex Borichevskiy aboriche@buffalo.edu (716) 645-4570
Updated .
About this opportunity
The University at Buffalo is requesting proposals for background check services under RFP 25AXB0032, with proposals due July 27, 2026. The University seeks an experienced background screening firm to support employment decisions across academic and research departments under the direct authority of University Human Resources.
The scope encompasses criminal history record searches (county, state, federal, and national), social security number traces with verification, U.S. employment verification, education and degree verification, Department of Motor Vehicles checks, professional license and certification verification, professional credential verification, health care sanction checks, Office of Inspector General excluded parties checks, Drug Enforcement Administration registration searches, American Medical Association physician profile checks, and Food and Drug Administration database searches. Services must comply with all state and federal rules and regulations governing the gathering, sharing, and storage of personal employment and criminal history information.
Proposals must be submitted through the University at Buffalo's ShopBlue eProcurement system (Jaggaer) and are binding offers firm for ninety days from bid opening. Late bids are not accepted unless no timely bids meeting RFP requirements are received or an insufficient number of timely bids are received for multiple awards. Written questions and requests for clarification must be submitted via the Question & Answer Board in ShopBlue by the deadline specified in the RFP; responses will be issued as an Addendum without identifying submitting bidders.
Proposals must be responsive to all mandatory requirements and qualifications and must be executed by an authorized person with full knowledge and acceptance of the RFP's terms, conditions, and SUNY Standard Contract Clauses. The University reserves the right to request clarifications, permit revisions from bidders susceptible to selection, reject separable portions of offers, negotiate terms consistent with the solicitation, and eliminate non-material requirements not met by all bidders. The University strictly enforces New York State Finance Law Sections 139j and 139k, prohibiting all communications regarding the procurement outside of designated contacts during the restricted period; violations may result in bidder disqualification.
Opportunity text
SCOPE The University at Buffalo ("University") is seeking proposals for the provision of background check services to ensure the University's academic and research missions are promoted by qualified employees, in a safe and secure environment. Partnering with an experienced and qualified background screening firm reaffirms the University's commitment to protect the interests of the State of New York by engaging in the verification of credentials, criminal history, and other information pertaining to employment decisions and shall service to support the University in its commitments to the University community and the State of New York. The awarded Bidder shall perform professional background screening for various departments within the University, under the direct authority and supervision of University Human Resources. Services are to be provided by a firm that is experienced in performing a wide range of background check services, including but not limited to identify checks, employment verification, education verification, license & credential verification (including driving records), criminal history check, and sex and violent offender registry checks. The performance of services shall be in accordance with all state and federal rules and regulations governing and gathering, sharing and storing of personal employment criminal history information. This RFP includes, but is not limited to, the following areas of investigation: § Criminal History Record Searches (including county, state, federal and national) § Social Security Number Trace (including verification) § Employment Verification (United States) § Education and Degree Verification § Department of Motor Vehicles Checks § Professional License and Certification Verification § Professional Credential Verification § Health Care Sanction Checks § Office of Inspector General Excluded Parties Check § Drug Enforcement Administration Registration Search § American Medical Association Physician Profile Check § Food and Drug Administration Check (including debarment list and § disqualified, restricted and assurance list) § U.S. Department of Treasury, Office of Foreign Assets Control Data Base Check § New York State Sex Offender Registry § U.S. Department of Justice National Sex Offender Public Website Check § New York State Licenses issued by the Department of Education § NCIC - National Crime Information Center PROCUREMENT TIMELINE (tentative, dates are subject to change) TIMELINE OF EVENTS Event Date Issuance of Notice Monday, June 8, 2026 Deadline for Submission of Questions Monday, June 22, 2026 at 4:00 P.M. EST Answers Issued to All Bidders Monday, July 13, 2026 Bid Opening Date Monday, July 27, 2026 at 2:30 P.M. EST Notice of Award (tentative) August 2026 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: La Vie Development Inc Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.90% WBE Goal: 14.10% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| RFP# 25AXB0032 Instructions to Bidders.docx | DOCX document |
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