Baccalaureate Alumni Survey, printing and mailing
Closed State & local contract opportunity Posted
- Solicitation number
- 63-DMP1210904
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
NC State University's Procurement & Business Services department is requesting quotations for printing and mailing services for the 2027 Baccalaureate Alumni Survey, with quotes due October 28, 2026 at 5:00 p.m. via the Bonfire portal and questions due October 21, 2026 at 12:00 p.m. North Carolina resident bidders may request price-matching preference under Executive Order #50 if their bid is within 5 percent or $10,000 (whichever is less) of the lowest nonresident bidder's price.
The scope consists of three separate mailings to recent alumni: a January 6, 2027 mailing of approximately 17,800 personalized letters on letterhead in #10 envelopes with vendor-provided incentive coasters; a February 4, 2027 mailing of approximately 16,000 postcards; and a March 8, 2027 mailing of approximately 15,200 personalized letters in 6×9 envelopes. The vendor must perform all work in-house, including printing, stuffing, stamping, and mailing within five business days of file receipt from the University. NC State retains survey administration in-house.
Vendors must demonstrate prior experience with large-scale personalized mailings and sensitive data handling (including examples such as HIPAA compliance), provide three references for similar work completed within the past three years, and submit a security plan addressing building security, data security, and disaster recovery. Pricing must include all shipping costs and be submitted on a cost-per-100 basis for quantities exceeding the stated estimates. Payment terms are net within 30 days of invoice receipt or goods acceptance.
Vendors must carry commercial general liability insurance of at least $1,000,000 combined single limit, workers' compensation insurance as required by North Carolina law with $500,000 employer's liability coverage, and automobile liability insurance with $1,000,000 combined single limit. NC State will cover travel expenses for one University representative to conduct spot checks at the vendor's facility for the first and third mailings, requiring 48-hour notice. All quotes must be submitted as PDFs; failure to submit the required supplier information form may result in bid rejection.
Opportunity text
NC State University has administered the Baccalaureate Alumni Survey every three years since 2003. The survey provides a unique opportunity to collect information from our recent alumni (graduating 2.5 to 4.5 years prior to the administration of the survey) on a wide range of topics, including their employment; further education; the outcomes of their participation in high impact experiences; the extent to which NC State helped them develop a wide range of academic, professional and personal skills; and more. Survey results provide important data for planning and assessment activities across campus and are used as metrics in the University Strategic Plan. The project uses a "push-to-web" research design, with a series of letters, postcards, and emails sent to members of the survey population, providing them with a link and login credentials to access an online survey. The project involves printing, stuffing, stamping and mailing 3 separate mailings. The selected vendor will not be responsible for the administration of the actual survey, which will be done in-house by NC State University. See specifications in the RFQ document.
Files
| File | Type | Posted |
|---|---|---|
| DMP1210904.pdf |
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