The Tennessee Department of Transportation (TDOT) has issued a Request for Proposal (RFx) for Automated Weather Observing Station (AWOS) Inspection and Maintenance services, targeting Davidson County and other state locations. The procurement seeks to establish a three-year contract with two optional one-year renewals, focusing on comprehensive AWOS maintenance and inspection services. The contract includes four primary line items: 450 AWOS inspections, 625 hours of on-demand maintenance, 225 AWOS inspections with FAA Revalidation Check, and 425 on-demand maintenance call-outs. Contractors must possess specific qualifications, including employees holding an FCC general radio/telephone repair license, an FAA letter of verification for AWOS maintenance, and a manufacturer's competency letter for equipment repair and inspection. Prospective bidders are required to submit questions by May 9, 2025, at 10:00 AM CT, with proposal submissions due by May 23, 2025. The solicitation emphasizes detailed documentation requirements, including proof of sales tax registration and compliance with non-discrimination policies. Evaluation will likely focus on technical capabilities, compliance with specifications, and competitive pricing for the specified line items. The procurement appears open to various businesses, with a notable emphasis on diversity business participation. TDOT has included a Diversity Utilization Plan and encourages participation from diverse business enterprises. The contract covers 40 state-owned AWOS III units manufactured by All Weather Incorporated (AWI), with an estimated budget of approximately $112,500.00 for parts purchases. Contractors must maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability insurance with prescribed coverage amounts. Additional compliance requirements include registration with the Tennessee Department of Revenue, adherence to the Iran Divestment Act, and provisions related to illegal immigrants. The state reserves the right to negotiate with responsive bidders and may award multiple contracts, with up to one contract for inspections and five contracts for maintenance and repairs. Successful contractors will be expected to provide weekly status reports, maintain comprehensive documentation for each AWOS site, and offer a one-year warranty on all performed work.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
AWOS_Inspection__Maintenance_Spec_FINAL.pdf | 161KB | 5/2/25 | ||
40100_-_AWOS_Inspection_and_Maintenance.pdf | 61KB | 5/2/25 | ||
SHARE_TDOT_AWOS_MAINTENANCE_0.00.pdf | 192KB | 5/2/25 |