AV Equipment Upgrade

The City of Jacksonville, Florida, Procurement Division is issuing an Invitation to Quote (ITQ) for an audiovisual equipment upgrade project at the Southeast Multipurpose room located at 10599 Deerwood Park Boulevard, Jacksonville, Florida 32256. The procurement seeks AV equipment and components including a lapel clip microphone, expanded control systems, refreshed speakers, and various other related items necessary to upgrade and refresh the existing multipurpose room infrastructure. This is structured as a single line item procurement requiring full quantity responses from bidders, with award to be made on an all-or-none basis to the lowest responsive and responsible bidder. The solicitation opened for preview and bidding on February 25, 2026, at 10:25 AM Eastern Standard Time, with a firm closing deadline of March 5, 2026, at 4:00 PM for all bid submissions. No pre-bid conference, mandatory site visit, or separate question cutoff date has been specified beyond the closing deadline. Bidders must demonstrate experience on similar projects, be legally authorized to conduct business in Duval County, possess applicable local business licenses, and maintain extensive insurance coverage including workers' compensation, commercial general liability of $2,000,000, and automobile liability of $1,000,000, with performance bonds at 100% of the contract amount if applicable. Pricing must be submitted in U.S. dollars with two decimal places, including all freight, delivery, and handling charges to the specified location under FOB Destination terms with prepaid freight, and payment terms are net thirty days.

While no specific small business set-aside percentage is designated for Jacksonville Small and Emerging Businesses (JSEBs), the City encourages participation by certified JSEBs and requires interested bidders to submit a Schedule of Participation form demonstrating their engagement with such entities. No incumbent contractor has been identified for this procurement. All responses must be submitted electronically through the City's 1Cloud e-procurement system, and suppliers may revise their submissions at any time prior to the closing deadline. The solicitation is subject to the Buy American Preference clause and fund availability, though the specific contract value or budget range is not disclosed in the available documentation. This is structured as a one-time purchase that will commence upon execution of the purchase order and continue until completion and acceptance of the stated scope of work.