Automatic Gates

Fairfax County is requesting bids for a term contract to service automatic gates—including inspection, installation, maintenance, repair, replacement, and modernization of sliding, swinging, and folding motorized equipment—with bids due October 28, 2026 under IFB 2000004476.

Bidders must demonstrate a minimum of five years of continuous, demonstrable experience in automatic gate maintenance, inspection, modernization, replacement, and repair work. Equipment operates via sensor, loop, or badged access systems across all County departments and activities for vehicular and pedestrian traffic. Technicians must be trained and proficient in Wallace Gate technology. All work shall support the County's commitment to energy efficiency, sustainability, and zero waste initiatives.

The contract runs for five years from the date of award; the County may align the expiration date with the end of a calendar month, potentially extending the term slightly. All bids must be submitted electronically through the Bonfire portal at https://fairfaxcounty.bonfirehub.com; paper, facsimile, telephone, or email submissions will not be accepted. Bidders must include a complete pricing schedule with prices for every line item; partial bids will be rejected. Pricing must be F.O.B. Destination and include all direct and indirect overhead costs such as transportation and general administrative expenses. Labor rates remain firm for 365 days, after which the contractor must provide 60 days' advance notice of any price increase and submit written justification for approval. If materials, equipment rental, or subcontractors are utilized, invoicing shall be based on actual costs plus a fixed markup percentage established in the bid.

The contractor must maintain statutory workers' compensation insurance of at least $1,000,000, commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 in aggregate, and automobile liability coverage of $1,000,000 per occurrence. All insurance must be issued by companies admitted in Virginia with an A.M. Best rating of at least A:VII. Orders will be placed via Purchase Orders or Fairfax County Procurement Cards, and the contractor shall not commence work until receiving official notification to proceed.