Automatic Gate Purchasing, Preventative Maintenance and Repair Services

Hillsborough County Board of County Commissioners is issuing an Invitation to Bid (ITB-26-00157) for Automatic Gate Purchasing, Preventative Maintenance and Repair Services through a competitive sealed bid procurement process. The County seeks experienced and qualified bidders with proven track records in mechanical, electrical, locksmithing, and gate security to provide comprehensive services across 14 county locations including parks, boat ramps, and nature preserves. Services encompass purchasing and installing new security gate systems, servicing and repairing existing gates (including Viking, HySecurity, and LiftMaster brands), and retrofitting additional safety features. Qualified contractors must respond to service requests within 24 hours and complete work within five business days of receiving a purchase order, with most work performed Monday through Friday from 8:00 AM to 5:00 PM Eastern Standard Time and 24/7/365 emergency availability required. Bidders must submit offers on all line items to be eligible for award, with pricing including all labor, materials, equipment, and freight on a free-on-board destination basis, plus a $10,000 allowance for unknown issues requiring pre-approval. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications, and bids are due March 23, 2026, at 2:00 PM Eastern Time through the County's electronic bidding system (Euna Procurement), with no mandatory site visit or pre-bid conference required. The two-year contract term carries an estimated project value of $139,158.00.

All contractors must comply with comprehensive compliance requirements including Drug-Free Workplace Certification under Florida Statute 287.087, E-Verify participation for legally authorized employees, and submission of a Substitute W-9 Form for tax identification purposes. Insurance requirements are extensive and mandatory, with contractors required to maintain Commercial General Liability ($500,000 to $2,000,000 depending on coverage type), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation per Florida Statute, Professional Liability ($1,000,000), and Cyber Liability ($1,000,000 per claim), with all coverage except Workers' Compensation and Professional Liability including Additional Insured endorsements naming Hillsborough County. All insurance providers must be authorized to transact business in Florida with A.M. Best ratings of A- Class 7 or better, and contractors must provide Certificates of Insurance before performing services with at least 30 days' written notice to the County before any cancellation or material change. Contractors must maintain adequate inventory of frequently used parts, utilize Original Equipment Manufacturer (OEM) parts when available, and provide 90-day warranties from County acceptance or per manufacturer warranty if longer. No specific set-asides for disadvantaged enterprises or restrictions limiting responding organizations are noted in the solicitation documents, and no incumbent vendors or current contractors are identified. Participation in the County's IMAGE Best Practices program is required, and bid and performance bonds are not required for this procurement.