Herbicides & Insecticides

The Hillsborough County Board of County Commissioners is conducting a competitive sealed bid solicitation (ITB-26-00146) for the supply of herbicides and insecticides over a two-year contract period. The procurement seeks qualified vendors with demonstrated experience providing similar products to public or similarly-sized private entities, with all products required to be EPA-registered and compliant with the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA). The specific deliverables include four product categories: XPA500WK herbicide liquid concentrate in 2.5-gallon containers (48.7% glyphosate), JA000WHS wasp and hornet killer aerosol spray canisters, J0000ARI ant/roach spray aerosol canisters, and XPA50001 fire ant killer granular product in 3.5lb containers. Bidders must submit offers for all line items to be eligible for award, with pricing quoted as fixed unit prices inclusive of all costs with no additional fees for packaging, freight, or delivery. The contract includes an annual price adjustment mechanism capped at 30 days prior to each annual redetermination period, based on the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U). Sealed bids are due by March 6, 2026, at 2:00 P.M. Eastern Time and must be submitted through the County's electronic bidding system (Euna Procurement), with required deliveries to one of four County warehouse locations within 15 days of purchase order receipt, Monday through Friday between 8:00 A.M. and 3:00 P.M., excluding County holidays. The County will award a single contract to the lowest responsive and responsible bidder and has reserved the right to terminate the contract for convenience with written notice.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting eligible respondents to disadvantaged enterprises or particular organizational types; however, all vendors must complete mandatory compliance documentation including a Drug-Free Workplace Certification Form, a Substitute W-9 Form for tax identification purposes, and a Direct Deposit Authorization Form if desiring electronic payment. No bid, performance, or payment surety bonds are required, nor is insurance coverage mandated for this procurement. The resulting contract will be structured as a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) with purchase orders issued on an as-needed basis, and the Hillsborough County Governmental Purchasing Council is authorized to utilize the contract under identical terms and conditions. The contract is estimated at $53,797.50 for the two-year period, though the County does not guarantee minimum purchase quantities. Vendors must provide product labels and Safety Data Sheets (SDS) for all chemical products supplied and may receive payments through electronic direct deposit via ACH transactions at no cost to the vendor.