Athletics Audio & Visual Equipment, Related Items and Services

Fort Bend Independent School District is soliciting proposals for athletics audio and visual equipment, products, and related services across its 78 campuses serving over 78,000 students, with proposals due November 16, 2026 at 10:00 AM CST and a virtual pre-proposal conference on October 20 at 2:00 PM CST.

The scope encompasses audio systems, video boards, LED displays, scoreboards, video production and streaming equipment, cameras, signal distribution systems, control systems, and cabling infrastructure for athletic facilities district-wide. Proposers must be authorized dealers or providers of proposed manufacturers and maintain required licenses and certifications. A minimum of five client references from similar contracts within the past five years is required.

The initial contract term is three years with options for up to two additional one-year renewal terms. Place of performance is Fort Bend County, Texas, across the district's athletic facilities.

Evaluation criteria are purchase price (30 points), quality of services (25 points), extent to which services meet District needs (25 points), long-term cost considerations including implementation, maintenance, and administrative fees (10 points), reputation and vendor performance (5 points), and past relationship with the District (5 points). Acceptance of the District's standard service agreement terms is a pass/fail criterion. All pricing must be submitted using the required Pricing BidTable and Discount Pricing Sheet and include freight, delivery, installation, labor, and materials.

The question deadline is October 23, 2026. Board presentation and award notification are anticipated for February 2027. Upon award, the selected vendor must execute the District's Service Agreement and provide a Certificate of Insurance.

Awards made by FBISD may be adopted by other member districts of the Central Texas Purchasing Alliance, a collaborative alliance of over 40 Texas school districts, expanding potential volume and secondary market reach.