Athletic Field Maintenance

Clarkstown Central School District is requesting bids on athletic field maintenance services across 16 school locations, with sealed bids due August 17, 2026 at 11:00 a.m. to the Purchasing Department in New City, New York (RFB-FY26-15).

The scope covers non-selective weed control of all fencing, curbs, sidewalks, pavement, and building edges at all 16 locations during summer months; spring and fall fertilization of elementary school fields; and comprehensive turf maintenance including soil and turf analyses for each individual athletic field at North High School, South High School, and Felix Festa Middle School. Top-dressing and field repairs will be ordered as needed. Equipment specifications require boom sprayers, tractors with turf tires, fertilizer spreaders, aeration equipment, and seeding machines meeting precise technical standards. Fertilizer applications must follow specified nitrogen rates for each season, and all seed must meet certified standards with 90 percent or greater germination rates.

Bidders must demonstrate a minimum of five years' experience in athletic field maintenance and provide three references for similar work completed within the past three years. Contractors must possess all required licenses for pesticide and herbicide applications, comply with New York State background check requirements for school employees, and maintain workers' compensation insurance and comprehensive general liability coverage of $1,000,000 per occurrence. The District is tax-exempt, and bidders shall not include sales tax charges in pricing.

The contract award will be for a one-year term from the date of award. The District reserves the right to make awards within ninety days of bid opening and to reject any or all bids. All bid prices must be quoted on a per-unit basis and include transportation and delivery charges fully prepaid to specified locations. Site visits may be arranged by contacting the Facilities Department at 845-639-6433. The District will award to the lowest responsible bidder meeting all specifications and requirements. No minimum or maximum purchase guarantees are provided.