Athletic equipment assessment

Wake County Public School System is requesting proposals for a district-wide athletic equipment assessment across all 25 high schools and 36 middle schools, with proposals due November 2, 2026 at 2:00 PM ET and questions due October 23 at 2:00 PM ET.

The scope encompasses condition, functionality, safety, and compliance evaluation of equipment including scoreboards, washers and dryers, ice machines, field maintenance equipment, track and field equipment, game equipment, sideline equipment, and sport-specific items such as wrestling mats and volleyball standards. The vendor must identify deficiencies, provide a prioritized remediation plan, and supply cost estimates for repairs and replacements to support capital planning and budgeting. Deliverables include assessment methodology documentation, a project timeline with key milestones, and a comprehensive cost proposal.

Vendors must be licensed and approved to do business in North Carolina, provide customer references demonstrating experience on similar projects, and comply with E-Verify requirements. Required insurance includes commercial general liability of $1,000,000 minimum, commercial automobile liability of $1,000,000 minimum, and workers compensation coverage. Pricing must be submitted as separate cost per middle school assessment and cost per high school assessment, with all travel expenses, mileage, and supply costs included; pricing remains firm through the contract term. Payment terms are Net 30 days from invoice receipt or goods acceptance.

The contract is structured as an Agency Specific Term Contract. Vendor offers are valid for 45 days unless otherwise specified, with an offer validity period of 60 days from proposal opening. WCPSS reserves the right to reject any and all proposals and is not obligated to award to the lowest bidder. A public live bid opening is scheduled for November 2 at 2:00 PM ET via Microsoft Teams. Responses to questions will be provided by October 26, 2026.