Asphalt Paving & Maintenance

The Town of Ashland is requesting bids on asphalt paving and maintenance services under IFB, with bids due August 10, 2026 at 11:00 a.m. The scope includes asphaltic concrete paving for road overlay and new road construction; pavement milling to reduce thickness and prepare surfaces for overlay; and associated primer and cover material application.

Estimated quantities are 750 tons of BM-25.0 asphalt mix, 2,400 tons combined SM-9.5A and SM-9.5D mix, 2,100 gallons of liquid asphalt prime coat, 110 tons of cover material (sand), and 16,000 square yard-inches of pavement milling across three service tiers by volume. All work must comply with Virginia Department of Transportation Road and Bridge Specifications and standards. The contractor must hold both Virginia Board for Contractors licensing and Town of Ashland licensure prior to bid submission.

The contract runs from execution through July 31, 2027, with an option to renew for up to four additional 12-month periods by mutual agreement. Bidders must submit unit pricing per line item; all prices are firm for 60 days following bid opening. Price adjustments for asphalt materials will be applied monthly based on Virginia Department of Transportation statewide PG 64S-22 and PG 64E-22 indexes under Special Provision S109G08-0116. A bid bond equal to five percent of total bid price is required for bids exceeding $100,000. Upon award, performance and payment bonds equal to 100 percent of contract amount are required. The Town reserves the right to award to the lowest responsive and responsible bidder on a lump sum, individual item, or combination basis, and may award to multiple contractors. A one-year warranty on workmanship and materials is required. The Town will schedule all work and verify time and materials; no guarantee is provided regarding actual quantities to be ordered.