Asphalt Hot Mix Type D

The City of Bryan, Texas Purchasing Department is requesting bids for Asphalt Hot Mix Type D under RFB 26-054, with bids due September 17, 2026 at 3:00 PM CST via the Brazos Valley e-Marketplace Online Bidding System. The City strongly prefers vendors located within 20 miles of the Bryan Public Works Municipal Service Center at 1111 Waco Street, Bryan, Texas.

The City seeks approximately 1,500 tons annually of asphalt hot mix material conforming to TXDHPT 1993 Standard Specifications, Item #340. Material will be picked up by City crews from the vendor's location. Vendors must hold Commercial General Liability insurance of at least $2 million per occurrence, Business Automobile Liability of $1 million per accident, and Workers' Compensation insurance with Texas Statutory Limits. Vendors must submit current insurance certificates, complete a Felony Conviction Notification form, and acknowledge compliance with Texas disclosure requirements, including Form 1295 if the contract value exceeds $1 million.

The contract term is twelve months from acceptance and approval, with the City holding options to extend for four additional one-year terms under the same conditions. Bid prices must remain firm for a minimum of 90 days following bid opening and for the full contract duration once awarded. The City may award contracts to multiple qualified vendors and will distribute purchases based on pricing, availability, and ability to meet specifications and delivery requirements. Vendors must comply with escalation and de-escalation provisions allowing semi-annual price adjustments based on the Producer Price Index for Intermediate Goods, with aggregate increases capped at 8% during the contract term. The City is exempt from federal excise, state sales, and transportation taxes.

Written questions are due September 10, 2026 at 5:00 PM CST. The City anticipates issuing a Notice of Intent to Award on October 16, 2026, with an anticipated executed contract date of December 16, 2026.